Engagement Assistant

Key Responsibilities: 

• Provide general administrative support for the engagement team, and specifically alumni and families.
• Manage correspondence with alumni and parents, including emails and phone calls.
• Assist in the maintenance of the alumni and donor databases and records.
• Work with colleagues on the creation of donor and alumni lists for outreach and communication.
• Provide support for the administration of the Curtis Circles and Fellowship programs.
• Manage the school’s presence on the Curtis Connect (360Alumni) platform.
• Support the development events manager to plan, coordinate, and execute various events tailored to alumni and families, such as reunions, receptions, and networking programs.
• Generate content and provide production assistance for numerous cultivation, engagement, and stewardship channels, including, but not limited to fellowship notifications; alumni and donor correspondence; social media content (including LinkedIn and Curtis Connect); and event invitations.
• Coordinate meaningful campus visits for alumni and parents.
• Provide support with stewardship strategies to recognize and appreciate alumni, families, and donors, ensuring their contributions are acknowledged. 

Curtis welcomes applications from people with a wide variety of experience and backgrounds, who are eager to work hard, learn, and contribute.

Candidates should be able to demonstrate: 

• Minimum of one year experience in office management, program development, event management, alumni relations, and/or volunteer management.
• Excellent communication and interpersonal skills, with the ability to build rapport and establish trust with diverse constituencies.
• Capacity to write effectively, speak persuasively, and present information logically and neatly in various contexts.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects simultaneously and meet deadlines.
• Proficiency with Microsoft Office Suite and CRM/database software; experience with Raiser’s Edge a plus.
• Ability to work with alumni, families, donors, and volunteer leadership tactfully and diplomatically.
• Willingness to work some evenings and weekends.
• Commitment to the mission and values of Curtis Institute of Music.
• Ability to communicate the value and benefits of music education to all audiences. 

The ideal candidate must exhibit:

• A positive, “can-do” attitude.
• Devotion and dedication to Curtis, its students, alumni, and parents.
• Passion for their work, and contribution to the field and greater good.
• Commitment and accountability for their work, and their ability to effect change.
• Desire and willingness to collaborate, think creatively, and make data-driven decisions.
• Respect, courtesy, and patience for colleagues, other staff, faculty, patrons, core constituents, and volunteers.
• An eagerness to make Curtis a more diverse and inclusive institution.

• Position is located in Philadelphia but a hybrid work schedule may be possible consistent with departmental needs.
• This position is part-time, 29 hours per week.
• Exertional requirements are primarily routine office environment.
• Travel and some night and/or weekend work may be required occasionally.
• Visa sponsorship is not available for this position. Applicants must be authorized to work in the United States for any employer at the time of hire.
• COVID-19 vaccination is a requirement for all positions at the Curtis Institute of Music and all new hires are expected to be fully vaccinated before beginning work.

• $45,000 gross annually salary
• This position is not benefits eligible